Free Kanban Boards
Productivity Secrets

10 Top Free Kanban Boards

The top free Kanban boards are perfect for teams with limited capital to organize their activities and spur productivity. Use the Kanban process to …

  • Identify delays and bottlenecks instantly.
  • Eliminate communication problems.
  • Complete projects faster.

Our choices for the best free kanban boards are:

  • Trello for collaboration and ease of use.
  • Asana for quick task creation and flexible project management.
  • ClickUp for business startups.
In This Guide

Comparison of Basic Features

** Trello, Asana, and Clickup are our top three choices for free kanban boards.

Clickable Links

Max Users

Projects

Storage

Attachments

Unlimited

10 Boards

10 MB

Yes

Unlimited

Unlimited

100 MB

Yes

Unlimited

Unlimited

100 MB

Yes

Unlimited

3

20 MB

Yes

3

2

10 MB

Yes

10

1

100 MB

Yes

10

Unlimited

5 GB

Yes

5

2

100 MB

Yes

2

2

No Storage

No

Unlimited

Unlimited

No Storage

No

What is a Kanban Board? 

Kanban is a work control method that visually represents the status of each step of projects and tasks. Kanban makes it easy to see where you need to focus your workflow to be more productive.

Free Kanban Board

How does it work?

A Kanban board helps you manage work more efficiently because:

  • You have a visual representation where you can see the progress of everything at once.  
  • You can instantly identify delays and bottlenecks. 
  • You eliminate communication problems. 
  • And you complete projects faster. 

Taiichi Ohno, an industrial engineer at Toyota, developed Kanban to improve his manufacturing efficiency. He designed Kanban to eliminate bottlenecks in workflow while providing an overview of project status. Now, it’s a popular approach for agile project management. 

The Kanban method is incremental because a project usually can’t move forward until you complete dependent tasks. This incremental element encourages greater employee accountability and productivity and prevents mistakes from jeopardizing the entire project. 

Furthermore, because multiple people share and collaborate on the task board, project objectives remain in focus. Team members can quickly clear up more minor questions through chat messaging and comments. 

Benefits of Kanban

Kanban systems deliver unique benefits that are often a better fit for agile strategies. 

  • The Kanban method is more flexible than other project management processes. 
  • Online Kanban boards enable much greater collaboration than other systems. Everyone with permission enabled can modify, create, and update activities on the board. 
  • The Kanban system is also better for teams that must carefully observe individual task progress within the project. 
  • Kanban boards help managers and employees better identify roadblocks, deliver more accurate deadline estimations to clients, and stop team members from getting overburdened. 

Additional Kanban benefits include:

  • Adaptable user roles
  • Easy to modify or adjust workflow when needed without nullifying previous work
  • Complete team access to updates and files 
  • Manage equitable work distribution.
  • Flexible enough for a wide assortment of projects and priorities.

Top Three Free Kanban Boards

The following free Kanban boards deliver basic features like task creation/assignment, collaboration, file sharing and storage, task prioritization, and commenting. 

Some of these platforms also have paid versions that offer more features and allow larger teams. 

Trello

Trello is our choice for ease of use and collaboration.

Trello is one of the most prominent Kanban software choices. It has web, mobile, and desktop versions. It may be known best for Butler, its automation feature that saves time by automating your boards’ routine tasks. Admins can establish rule-based triggers that start many automated tasks like the calendar and due dates.

Here’s a short video tour of Trello’s main features.

Trello is best for: 

  • Creating content calendars.
  • Event planning and outreach.
  • Product planning, development, and launch.
  • Planning lessons and tracking homework assignments in online education.
  • Tracking individual goals and managing tasks.

The most popular features of Trello are:

  • Unlimited personal boards, cards, lists, and ten team boards.  
  • Users can directly add comments, attachments, due dates, and more to Trello cards. 
  • They can collaborate on projects from start to finish. 
  • Set deadlines, attach checklists, tag other users in comments, and re-prioritize tasks. 

PROS

  • Easy learning curve and generous free plan features.
  • Excellent templates for different project types.
  • Excellent for workflow management.
  • Task automation feature saves time.
  • Two-factor authentication.

CONS

  • Not good for complex or advanced projects.
  • Doesn’t support hierarchies that show relationships between tasks and projects.
  • Lacks flexibility and customization for arranging cards.

Trello Website Link

Asana is our choice for quick task creation and flexible project management.

Asana is a cloud-based software for workflow management with mobile apps options. Users can add task cards to Kanban boards, organized and filtered by team, deadline, priority, or tag. Task cards feature a completion percentage bar.

Asana is best for: 

  • Quick task creation and flexible project management.
  • Content marketing planning.
  • Lawyers who need better case management and organization systems.
  • Outreach planning.

The most popular features of Asana are:

  • Team collaboration.
  • Workflow and task management.
  • Users can add unlimited cards to Kanban boards, organized and filtered by deadline, priority, team, or tag.
  • Each card also has a percentage bar header, showing how near the task is to completion. 
  • In Asana, users can also upload task “requests,” which team members can approve or deny based on their current workload. 

PROS

  • Easy learning curve and generous free plan features.
  • Excellent for workflow and task management.
  • Flexible, fast, and modern design.
  • 100+ integrations.
  • Board, list, and calendar views of projects.

CONS

  • Not suited for graphics intensive work.
  • Doesn’t support hierarchies that show relationships between tasks and projects.
  • You don’t get start dates, task dependencies, milestones, forms, custom fields, progress view, advanced search and reporting, portfolios, and a few other features in the free version. 

Asana Website Link

ClickUp

ClickUp is our choice as the best option for business startups.

ClickUp is a web-based project management and Kanban software that couples simple project updates and status notices with advanced cross-team collaboration and task-tracking functions. It’s well suited for small, growing, or large businesses. It has web, desktop, and mobile versions.

ClickUp is best for:

  • Users who need maximum features and customization.
  • Users who expect to eventually expand to a paid version.
  • Freelancers, startups, small businesses.
  • Projects with remote teams.
  • Horizontal projects.

The most popular features of ClickUp are:

  • Team management
    • Users can assign tasks and comments to a specific team or members of a team. 
    • They can also mark these comments as ‘in progress’ or ‘resolved’ and make custom statuses. 
  • Time tracking, goal tracking, and progress monitoring.
  • Variety of project view options. ClickUp has a hierarchy of views to help users organize their projects:
    • Teams
    • Spaces
    • Projects
    • Lists
    • Tasks
    • Subtasks

PROS

  • Equally suitable for solo and team users.
  • Dashboard that can quickly shift between Kanban, calendar, and task list views.
  • Developers continuously improve ClickUp based on user feedback.
  • Most flexible free board for those who want to customize with many features.

CONS

  • The huge number of features can be overwhelming. Creating a task can be confusing because you have so many feature choices.
  • The options for complete customization can also be complicated.
  • It is more difficult to learn than other Kanban options.

ClickUp Website Link

Other Free Kanban Boards

MeisterTask 

MeisterTask is a cloud-based Kanban software best known for its natural interface and sturdy mobile application. It’s also a perfect option for those currently using a different Kanban application that doesn’t suit their needs. It allows users to import data from Trello and Asana into MeisterTask directly. 

MeisterTask is best for:

  • Teams that rely heavily on using the mobile application.
  • Managing customer support.
  • Managing inventory and shipping.

The most popular features of MeisterTask are:

  • Task dependency functions
    • Users who rely heavily on task relationships will like that MeisterTask allows them to set task dependencies, link tasks and cards together, and copy cards to multiple boards. Users can also block or unblock tasks in an unforeseen situation. 
  • Migration feature that allows you to migrate data from Trello and Asana.

PROS

  • Includes integrated time-tracking function.
  • Can set rules to automate some tasks.
  • Can migrate data from other Kanban apps like Trello and Asana.
  • Easy learning curve.

CONS

  • Can’t prioritize and sort tasks with tags.
  • Can’t limit work in progress.
  • Limited flexibility, integrations, and customization.
  • Limited to 3 projects and only 10MB storage in free version.

MeisterTask Website Link

Zoho Projects

Zoho Projects is a web-based program for project management and planning. Its primary features are storing and sharing documents, assigning tasks, updating status, and ranking tasks by urgency level. Users can also specify task relationships, log problems onto boards and cards directly from external websites, and evaluate current team member workloads to prevent overloading.

Zoho Projects is best for:

  • Users who need to track billable hours.
  • Sustaining safety and quality criteria in chemical labs.
  • Real estate brokers to track sales and listings.
  • Overseeing construction site progress and materials.

The most popular features of Zoho Projects are:

  • Friendly user interface.
  • Ability to define, assign and track each of the tasks being executed and estimate costs.
  • Time tracking and timesheets.
  • Real-time notifications.

PROS

  • It’s a very simple to use and takes very little time to adapt.
  • It’s exceptional ability to track individual tasks.
  • Powerful reporting tools and time management.
  • There are numerous other Zoho apps that integrate well with projects.

CONS

  • Limited to 3 users and 2 projects in the free version.
  • Only 10MB storage in free version.
  • It’s not ideal for large teams because it doesn’t handle large numbers of tasks well.

Zoho Projects Website Link

Backlog

Backlog by Nulab is an online app that works bes for programmers. It’s ideal for groups seeking a lightweight, user-friendly Kanban app without sophisticated project management features.

Backlog is best for:

  • Planning events and product launches.
  • Managing the hiring process.
  • Software developers.
  • Inbound marketing projects.

The most popular features of Backlog are:

  • Built-in wikis.
  • Multi-device syncing.
  • Simple task tracking and management features without complexity.

PROS

  • It’s easy to set up.
  • It has a simple user interface.
  • It has custom work flows.
  • Bug tracking and code collaboration functions for programmers.

CONS

  • No Time or expense tracking.
  • Limited to 10 users and 1 project in the free version.
  • Limited reporting functions.

Backlog Website Link

YouTrack

YouTrack is an agile Kanban app produced mainly for IT and customer service teams to handle support tickets. Current clients include Samsung, Ferrari, Ericsson, and HP.

YouTrack is best for:

  • Marketers that do lead generation and tracking.
  • Game and app developers.
  • Content creation and marketing teams.
  • Web designers.

The most popular features of YouTrack are:

  • Drag-and-drop interface.
  • Pre-made templates.
  • Task commenting and user mentions.
  • Ability to set a limit for the current number of simultaneous tasks.

PROS

  • It provides the most storage of the free apps (5gb).
  • Users can organize Swimlanes according to priority, project status, or assignees.
  • Users can create Project Stages like Backlog, Develop, Review, and Test.

CONS

  • User interface and design are poor.
  • The notification system is lacking.
  • Monitoring, searching for work and tracking work is difficult.

YouTrack Website Link

Teamwork

Teamwork is a web-based Kanban tool used by well-known companies like HP, Paypal, Netflix, and Disney. The Portfolio Kanban view is a bird’s eye glimpse of tasks, assignees, project status, and allows for project prioritization.

Teamwork is best for:

  • Remote educators developing e-learning courses.
  • Planning and managing marketing campaigns.
  • Product development and product launches.
  • Resource management.

The most popular features of Teamwork are:

  • Bird’s eye view feature shows everything that’s happening.
  • Time tracking per project and task.
  • Multiple views for project tasks, including list view, Kanban Board, and Gantt Chart.

PROS

  • Simple and intuitive design that’s easy to learn and use.
  • Great customization options.
  • Billing and invoicing included.

CONS

  • Free version limited to 5 users and 2 projects.
  • Lack of reporting tools.
  • Limited 3rd party integrations.

Teamwork Website Link

Kanban Tool

Kanban Tool is a visual project management platform for optimizing workflow and team collaboration. It helps you to analyze and improve your work processes, thereby increasing your efficiency. It’s easy to use, highly customizable, and fast.

Kanban Tool is best for:

  • Managing email marketing campaigns.
  • Online retailer customer journey mapping.
  • Organizing consultants’ billable tasks and hours.

The most popular features of Kanban Tool are:

  • The easy-to-use interface.
  • Time and expense tracking.
  • Checklist display.

PROS

  • It’s easy to move tasks around, add checklists, and due dates.
  • It’s easy to add new boards and assign tasks.
  • Flexible task organization and the swim lanes group related tasks.

CONS

  • Free version has no storage or attachments.
  • Free version limited to 2 users and 2 projects.
  • No IOS app.

Kanban Tool Website Link

KanbanFlow

KanbanFlow is a simple workflow management tool devised to limit the amount of works-in-progress and recognize recurring blockages.

KanbanFlow is best for:

  • Managers needing team-wide to-do lists.
  • Teams without the need to upload files to boards or use integrations.
  • Development teams seeking simpler Trello alternatives.

The most popular features of KanbanFlow are:

  • Built-in Pomodoro and timer and time tracking capability.
  • Generate reports for the time you spend on tasks.

PROS

  • Collaboration tools.
  • Customizable templates.
  • Very simple to use.
  • Unlimited users and projects in the Free version.

CONS

  • Can’t prioritize and sort tasks with tags.
  • Lacks agile methodologies.
  • Cloud-based only. No IOS or Android apps.
  • Free version lacks storage and attachments.

KanbanFlow Website Link

A Final Word About Free Kanban Boards

Before you choose a Kanban board, carefully consider what you need now and how you expect to grow in the future. The Pros and Cons of any particular board may not be important for your needs. It’s a good idea to spend some time on a few of the boards to experience the different interfaces and features before you choose one. Test some of the features you will need for your projects.

I hope you find great success!

Loyd

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